Admin Guide
As an Admin, you have full control over the G4mify platform. You create strategic initiatives, run point calibration sessions, manage users, and oversee the entire contribution tracking system.
Your Key Responsibilities
1. Create Strategic Initiatives
Strategic initiatives are the core unit of work in G4mify. You define what the organization is working toward.
When creating an initiative, you'll set:
- Title and description — what the initiative is about
- Success criteria — measurable outcomes that define "done"
- Base points — the starting point value (refined through calibration)
- Checkpoint date — target date for progress review
- Visibility — TEAM (only the assigned team) or GLOBAL (everyone)
Tip: Use CSV import to create many initiatives at once. Go to Strategic Initiatives and click "CSV Import" to upload a spreadsheet.
2. Assign Owners (Managers)
Each initiative needs an Owner — a Manager who will be responsible for executing it. The Owner:
- Adds contributors (ICs) and sets allocation percentages
- Tracks progress and dispenses points at checkpoints
- Completes the initiative and distributes final points
3. Run Point Calibration
Calibration ensures point values are fair. Here's how it works:
- Create a calibration session — select which initiatives need point calibration.
- Managers vote — each manager submits their point estimate using Planning Poker (1, 2, 3, 5, 8, 13, 21, 34, 55, 89).
- System calculates bounds — weighted average (floor) and average + 2 standard deviations (ceiling). The initiative Owner's vote carries 3x weight.
- You finalize — set the calibrated points within the calculated bounds, or override with justification.
Note: ICs never see calibration sessions, votes, or calculations. They only see the final calibrated point value on the initiative (displayed as a tier badge unless you configure full visibility).
4. Manage Users
From the Admin Users page, you can:
- Invite new users — send email invitations with a link to set their password
- Assign roles — Admin, Manager, or IC
- Set manager-IC relationships — which ICs report to which Managers
- Reset passwords — users can also reset their own via the login page
5. Configure Point Visibility
You control how ICs see point values. Options:
| Mode | What ICs See |
|---|---|
| Tiers (default) | Gold (100+ pts), Silver (50-99 pts), Bronze (1-49 pts) |
| Hidden | No point information shown at all |
ICs always see their own earned points, regardless of this setting.
Navigation
Your admin navigation includes:
- Dashboard — overview stats, quick actions, recent activity
- Strategic Initiatives — create, manage, and track all initiatives
- Calibration — create and manage calibration sessions
- Users — manage users, roles, and invitations
- Leaderboard — organization-wide rankings
- Reporting — analytics on initiatives, points, and completion rates
- Audit Log — complete history of all system events
- Settings — point visibility, calibration rules, system configuration